Microsoft is rolling out new improvements to the notes functionality within the Teams platform to enhance productivity before, during, and after meetings. The technological giant is expanding the set of collaborative note-taking features, allowing participants to create agendas and notes before and after meetings through the Teams calendar section. They will also be able to create post-meeting tasks.
Currently, the notes feature is only available to meeting organizers, but this update will change that. This change will democratize note-taking for all meeting participants on Teams. However, the ability to hide notes will still be exclusively available to organizers.
Through this update, every person invited to a meeting will be able to create and edit collaborative notes before and after the meeting. This means greater collaboration, efficiency, and an enhanced teamwork experience.
The meeting organizer, and now its participants, will be able to access collaborative notes through the meeting page in the Teams calendar. Users will be able to copy the notes to other chats, channels, emails, and other documents.
“The notes area will be visible on the right side of the meeting window and can be opened in the browser or on a second monitor,” said Microsoft. “Participants can continue collaborating in real time during the meetings. When participants are assigned a task, they will also receive an email notification synchronized with the Planner and To Do applications.”
Collaborative notes are integrated through Loop, which means that meeting notes will be synchronized across Word, Outlook, Whiteboard, and other Microsoft 365 applications.
The new functionality will be introduced for Teams commercial customers this month and will be available to everyone starting in February. It will be launched within the Teams desktop application. IT administrators will be able to use SharePoint PowerShell commands to manage collaborative notes after they have been shared.
What other important news about Teams has been happening recently?
The past week has been particularly eventful for Teams. Project Audio Visual introduced the “first and only” fully certified global network that provides installation and support for Microsoft Teams Rooms.
Microsoft also introduced Teams meeting reminders in the Start menu of Windows 11. Reminders will appear alongside “recently used” and “recommended files” in the Start menu, although they will not be visible to non-business users. Reminders are available in the Teams developer channel as part of the Windows 11 preview version, but there is no established schedule for when they will be available to all Windows 11 users.
This month also saw the announcement that Teams will be available on Android Auto in February. The Android Auto application, which allows phones to connect to the car’s multimedia system, will add the Microsoft communication and collaboration platform. Users will be able to join meetings and make calls from the calendar view.
Teams also announced new solutions for retail workers aimed at streamlining operations and improving the customer experience. The latest products and services include updates for team communication and collaboration, store operations, and business management.
Additionally, Microsoft, in collaboration with OneMeta, introduced the Verbum service based on artificial intelligence, which enables translation and transcription in over 140 languages. Thanks to this collaboration, users will be able to communicate in over 140 languages during meetings.
FAQ:
1. Who will be able to create notes within the Teams platform?
Every person invited to the meeting will be able to create and edit collaborative notes before and after the meeting.
2. How will participants be able to access collaborative notes?
Meeting organizers, and now its participants, will be able to access collaborative notes through the meeting page in the Teams calendar.
3. How can collaboration be continued in real time during meetings?
Participants can continue collaborating in real time during the meetings. When participants are assigned a task, they will also receive an email notification synchronized with the Planner and To Do applications.
4. Which applications are integrated through Loop?
Collaborative notes are integrated through Loop, which means that meeting notes will be synchronized across Word, Outlook, Whiteboard, and other Microsoft 365 applications.
5. When will the new functionality be introduced for Teams customers?
The new functionality will be introduced for Teams commercial customers later this month and will be available to everyone starting in February.
6. What other updates have been introduced within the Teams platform?
Recently, Microsoft introduced Teams meeting reminders in the Windows 11 Start menu, added Teams to Android Auto, and announced new solutions for retail workers.
Definitions:
– Collaborative notes: A feature within the Teams platform that allows for the creation, editing, and sharing of notes before, during, and after meetings.
– Loop: A system that integrates collaborative notes with other Microsoft 365 applications such as Word, Outlook, and Whiteboard.
Related links:
– Microsoft Teams
– Microsoft 365
The source of the article is from the blog exofeed.nl