Microsoft is rolling out new enhancements to the notes functionality within the Teams platform to increase productivity before, during, and after meetings. The tech giant is expanding the set of collaborative notes features, allowing participants to create agendas and notes before and after meetings through the Teams calendar section. They will also be able to create post-meeting tasks.
Currently, the notes feature is only available to meeting organizers, but this update will change that. Introducing this change will democratize notes for all meeting participants on Teams. However, the ability to hide notes will still be exclusive to organizers.
With this update, every person invited to a meeting will be able to create and edit collaborative notes before and after the meeting. This means greater collaboration, efficiency, and an improved teamwork experience.
Organizers and now participants of a meeting will be able to access collaborative notes through the meeting page in the Teams calendar. Users will be able to copy the notes to other chats, channels, emails, and other documents.
“The notes pane will be visible on the right side of the meeting window and can be opened in the browser or on a second monitor,” Microsoft said. “Participants can continue collaborating in real-time during meetings. When tasks are assigned to participants, they will also receive email notifications synced with Planner and To Do apps.”
Collaborative notes are integrated through Loop, which means that meeting notes will be synchronized across Word, Outlook, Whiteboard, and other Microsoft 365 applications.
The new functionality will be rolled out to commercial Teams customers later this month and will be available for all users from February. It will be launched within the Teams desktop application. IT administrators will be able to use SharePoint PowerShell commands to manage shared collaborative notes.
What other important Teams-related news has recently taken place?
The past week has been particularly eventful for Teams. Project Audio Visual introduced the “first and only” fully certified global network that provides installation and support for Microsoft Teams Rooms.
Microsoft also brought Teams meeting reminders to the Start menu of Windows 11. The reminders will be displayed alongside “recently used” and “recommended files” in the Start menu, although they will not be visible to non-business users. Reminders are available in the Teams developer channel as part of the Windows 11 preview version, but there is no set schedule for when they will be available to all Windows 11 users.
This month also saw the announcement that Teams will be available on Android Auto in February. The Android Auto app, which allows phones to be connected to a car’s multimedia system, will add the Microsoft communication-collaboration platform. Users will be able to join meetings and make calls from the calendar view.
Teams also announced new solutions for retail industry workers, aimed at streamlining operations and enhancing the customer experience. The latest products and services include updates related to team communication and collaboration, store operations, and business management.
Microsoft, in collaboration with OneMeta, also introduced the Verbum service based on artificial intelligence, which enables translation and transcription in over 140 languages. Through this partnership, users will be able to communicate in over 140 languages during meetings.
FAQ:
1. Who will be able to create notes within the Teams platform?
Every person invited to a meeting will be able to create and edit collaborative notes before and after the meeting.
2. How will participants be able to access collaborative notes?
Meeting organizers, and now participants, will be able to access collaborative notes through the meeting page in the Teams calendar.
3. How can participants continue collaboration in real-time during meetings?
Participants can continue collaborating in real-time during meetings. When tasks are assigned to participants, they will also receive email notifications synced with Planner and To Do apps.
4. Which applications are integrated through Loop?
Collaborative notes are integrated through Loop, meaning that meeting notes will be synchronized across Word, Outlook, Whiteboard, and other Microsoft 365 applications.
5. When will the new functionality be introduced for Teams customers?
The new functionality will be introduced for commercial Teams customers later this month, and it will be available to all users from February.
6. What other updates have been made within the Teams platform?
Recently, Microsoft introduced Teams meeting reminders in the Start menu of Windows 11, added Teams to Android Auto, and announced new solutions for retail industry workers.
Definitions:
– Collaborative Notes: A feature within the Teams platform that allows for the creation, editing, and sharing of notes before, during, and after meetings.
– Loop: A system that integrates collaborative notes with other Microsoft 365 applications such as Word, Outlook, and Whiteboard.
Related Links:
– Microsoft Teams
– Microsoft 365
The source of the article is from the blog toumai.es